ISLA Board of Directors

Minutes of Meeting, April 22, 2009 @ 7:00 P.M.
In the Green Room of the Hornby Island Community Hall

Present: Michael McNamara, President; Michael Berman, Vice President; Kevin McMahon, Treasurer and Janet LeBlancq, Administrator.

Absent with Regret: Jenny Brown, Michele Wilson, Joanne Ovitsland, Scott Sweeney, Masoud Zadeh and Ian Thomson.

There was general discussion regarding the excellent soil cover recently determined on the 20 acre Weiss land to be donated to ISLA. A small aerial map of the 20 acres was reviewed. Michael attended San Juan conference on home, food and sustainable business in a small community.

1. Minutes of Previous Meeting, March 18th were approved by general consent.

2. On Going Business:

  1. AGM/Charrette: Attendees will be given handouts which will include the agenda, special resolutions and the Financial statement. AGM agenda will include: Michael McNamara to chair: welcome and introduction of directors and administrator; approval of agenda; minutes of previous meeting; President’s report; Treasurer’s Report; Vice President’s report; Special resolution to revise the constitution; special resolution to amend the bylaws; report of the nominating committee; appointment of scruitineers; elections; adjournment.. Agreed that the quorum at general meetings of the society be revised to 15 members. Charrette to follow.
  2. Speaker(s) for the AGM: Agreed that Bernard will be asked to give a short presentation at the beginning of the Charrette.
  3. Nomination slate for AGM: Cindy Anderson has volunteered to serve on the board. Is Scott Sweeney willing to stand for re-election? Michele Wilson is unavailable to serve as a director but has volunteered to help with work of the society. Sharon Rogalsky may be willing to serve. Janet will contact Scott and Sharon.
  4. Board workshop: This will be discussed by the board post AGM.

3. Correspondence:

  1. Emails regarding the retention of the ISLA name. It was agreed by a majority of directors to retain the ISLA name; this decision was reached as a “resolution without meeting”, utilizing email communication.
  2. Email of resignation of Denman Islander Erin O’Brien-Hornsey. Michael McNamara will draft an article for the Flagstone expressing thanks to Denman Islanders who served on the ISLA board and wishing good luck to the Denman Community Land Trust.
  3. Denman Community Land Trust newsletter and constitution were circulated to directors by Michael McNamara.

4. Treasurer’s Report: Kevin reported a bank balance of $11,582.51. A financial report for the AGM will be drafted by Kevin and Janet.

5. New Business:

  1. Board planning: Grant Funding: agreed that we file application for a CMHC site planning seed grant. We will require a letter of intent from Bernard Weiss. Kevin noted that the next information/member solicitation outreach will be held on Friday, May 1/09 on the Co-op porch.
  2. Board meeting schedule was briefly discussed. Suggested that the present schedule works.
  3. Charrette details: Summary:
    1. Meeting with facilitators to be arranged by Michael McNamara. Michael Berman to attend.
    2. New Horizons: tables/chairs/PA system/refreshment purchase and serving/handouts will be done by Janet
    3. Michael Berman will purchase two flip chart paper pads.
    4. Two flip chart stands required: Michael McNamara has one; Janet to track down a second.
    5. Working session, Wednesday April 29 at 7 P.M. in the green room will be devoted to final preparations for the AGM/Charrette.

6. Adjournment at 8:25 P.M.

________________________ _____________________________

Michael McNamara, President Janet LeBlancq, Recording Secretary