Minutes of Meeting, Monday, July 27th, 2009 @ 7:00 P.M.
In the Courtyard of the Hornby Island Community Hall
Present: Michael McNamara, President; Jenny Brown, Secretary; Michael Berman, Treasurer; Kevin McMahon, Vice President; directors Ian Thomson, Masoud Zadeh, Scott Sweeney, Sharon Rogalsky, Cindy Anderson and Janet LeBlancq, Administrator; Bernhard Weiss, guest.
Tony Law, Island Trustee was in attendance to discuss the details of the Weiss land re zoning, particularly the requirement for allocating part of the 20 acre donation land as “park dedication”. Michael, Tony and Bernhard met this morning to talk about the “up to 5%” park dedication that is usually required. The process of this was explained. The CVRD are required to comment and would be the recipient of the dedicated parkland. A small amount of land in the ISLA donated parcel could be dedicated without affecting the amount of land available for housing sites. However, can the Trust and the bureaucracy support affordable housing by waiving the park dedication? There was discussion. Is it within the discretion of the local trust committee how much land or cash in lieu of land would be required? Could the Trust require the payment of $1 and call it a day? No, the regulations state that an amount of land must be dedicated. At the conclusion of this discussion, Bernhard Weiss was excused to attend a previous engagement.
Tony Law, Ron Sitter, Bob Sarti and Mugs Siggeirsson were in attendance to discuss with the board, the availability of Crownland for social housing under a government “free crown grant”. Land between the recycling depot and French Road would be available as free crown grant. Who would receive the land? The land has to be held by a government or by B.C. Housing. The organizers will keep ISLA informed of its progress, and spoke of having a representative of the ISLA board in its organization, which has yet to be constituted. While concern was expressed regarding having two active “affordable” housing initiatives trying to capture public support on our small island, it was generally agreed that it is fortunate that we have experienced community members to work in support of social housing.
Tony, Ron, Bob and Mugs left the meeting at 8 P.M. and the ISLA board discussions continued.
There was discussion re the park dedication.
It was agreed by general consent that the board approves a park dedication as described by Ron McMurtrie consisting of approximately 1.5 acres at the south west corner of the ISLA donated land.
Michael McNamara will inform Bernhard of the board’s deliberations.
1. Minutes of the June meeting were approved by general consent.
2. On Going Business:
a) CMHC Seed Grant application: progress report: site assessment map needs definition prior to applying for this funding.
b) Brochure revisions: 1st draft has been done and will be emailed to members in the next week.
c) Fund raising: September 4th dance: Five volunteered to assist. Jenny, a member of the Community Hall committee will inform them of ISLA’s desire to help and share profits.
d) Conflict of Interest policy: has been passed about to all with comments received. Read by Ian. The current draft will be circulated to members prior to its presentation for approval at the September board meeting.
e) Community Fund Grant application: We have not yet heard of their decision re our funding application.
f) Co-op Outreach: There was discussion. The outreach initiative on the Co-op porch will continue to bring ISLA to the community; in spite of busy summer, there are board members available to host the information table on the Co-op porch.
4. Correspondence:
a) Email protocol: discussion: Administrator to develop guidelines for discussion regarding email protocol for decision-making.
b) Draft agendas: Janet requested that members comment on draft agendas in order that all are involved in “forming” a meeting.
5. Treasurer’s Report:
Michael Berman reported a bank balance of $10,350.
$6000 will be received in August from the CVRD Grant in Aid.
Basil duPlessis is setting up a simply accounting program with quarterly reporting of budget comparisons.
Janet to contact the Credit Union regarding some additional information they require in the revision of signing authorities.
6. New Business
a) Board meeting with neighbours of the Weiss donation land: Michael McNamara to be the point person with an informal process to be followed for the time being.
b) 2010 community fundraising plan: Michael McNamara to discuss with members of the medical clinic re their fund raising initiatives for the next year. It was agreed by general consent that a monthly ISLA column in the First Edition commencing in September would be authored by board members. The draft submissions will be circulated to board and administrator for review and suggested edits by the 10th of the month preceding the 1st Ed publication. Agreed that the following schedule be adopted for this: Jenny Brown, September; Ian Thomson, October; Kevin McMahon, November; Michael McNamara, December/January; Masoud Zadeh, February; Michael Berman, March; Cindy Anderson, April and Sharon Rogalsky, May.
ISLA will not make application for the 2010 community quilt fund raising.
c) Agreed by general consent that a board planning charrette will be scheduled for September. The topic for this one-day event: site assessment planning.
d) As of September, ISLA board meetings to be scheduled on the third Wednesday each month – next meeting September 16th. It was agreed by general consent that the following committees would be established at the September meeting: fund raising, selection and design/build. There will not be a board meeting in August.
7. Adjournment at 9:15 P.M. by general consent.
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Michael McNamara, President Janet LeBlancq, Recording Secretary