Present: Michael McNamara, Kevin McMahon, Masoud Zadeh, Michael Berman,
Cindy Anderson, Ian Thomson, Jenny Brown, Sharon Rogalsky and
Janet LeBlancq, Administrator. Absent: Scott Sweeney.
Call to Order: by general consent the meeting came to order at 7:08 P.M.
1. Election of Officers: Officers were elected by acclamation as follows: President: Michael McNamara; Vice President: Kevin McMahon; Treasurer: Michael Berman; Secretary: Jenny Brown.
Ian Thomson was named as an ex officio member of the executive.
Directors Terms of office: The terms to be served by the directors were
agreed to by general consent as follows: Three years: Michael
McNamara, Cindy Anderson, Michael Berman. Two years: Kevin
McMahon, Jenny Brown, Ian Thomson. One year: Masoud Zadeh, Scott
Sweeney, Sharon Rogalsky.
2. Minutes of Previous Meeting, the annual general meeting of May 3/09 were approved by general consent as circulated. There was discussion about the charrette and the benefits it provided for freedom of the exploration and expression of ideas.
3. On Going Business:
a) Charrette: Debriefings with the facilitators to be done with the full board and Bernard Weiss on June 5th at 6 PM at Michael McNamaras home. (Tour of the Weiss donation land at 5 P.M.) Pizza will be the fare. There was discussion regarding how to thank facilitators? Tim OBrien will be given two tickets to the Festival. Annual membership dues for next year will be paid for the other facilitators and thank you cards will be sent. Action: Michael McN and Janet.
b) CMHC Seed Grant: application information was discussed. It was suggested that we apply for the maximum, $20,000. In terms of qualified able volunteers, Janet to solicit consent from several local contractors willing to be named. Environmental site assessment, development of a business plan, preliminary design of a housing project, exploration of funding sources are the main areas of endeavour pertinent to this application. There was discussion regarding the site surveys. Suggested that we may want bids on some projects to include with the application. Michael Berman to look further into this. Islands Trust support is needed.
We will be required to provide the documentation of the bylaw. What is your organizations mission? Jenny and Janet will explore, though all agreed that the newly revised constitution defines the mission of ISLA.
4. Correspondence:
a) Letter from Bernhard and Christa Weiss: indicated their intention to donate 20 acres of land to ISLA. Bernhard is attempting to have the Trust waive the park dedication portion. Jenny to write a letter of thanks to Bernhard and Christa from the ISLA board.
b) DCLT invites us to get together in June. Michael McNamara to follow up.
5. Treasurers Report:
Kevin reported $11,617 in the bank.
Brian Fisher, Manager of the Union Bay Credit Union will meet with the
executive in June for general discussions on finance.
It was agreed by general consent that the signing authority for ISLA will be:
any two of the President, Vice President and Treasurer.
6. New Business:
a) Board planning: Monthly outreach initiatives to continue on the Co-op porch; suggested brochure revisions to be submitted to Janet. Email Kevin re web site revisions. Kevin outlined plans for a membership drive to reactivate lapsed members.
b) Executive meetings will continue on the first Wednesday each month with the board meetings on the 3rd Wednesday of the month. The June 5th special meeting with the facilitators and Bernhard will serve as the June executive meeting. Next regular board meeting: June 17th at 7 PM.
c) Yes magazine articles about an 84 square foot house and a land trust in Boston as well as the web site livingforestcommunities.com were recommended.
d) There was general discussion on attaining tax exemptions.
7. Adjournment: at 9:30 P.M. Next agenda: fundraising: an annual event, board
workshop and covenants.
________________________ ______________________________
Michael McNamara, President Janet LeBlancq, Recording Secretary
In Camera Discussion:
Web hosting: Kevin to submit time spent on web hosting; agreed that ISLA pay an honorarium for this specialty service.
Joanne Ovitsland did not officially resign from the board Michael Berman will communicate with Joanne and inform her that we have named her ex officio director until she is able to be more involved.
Michael Bermans suggestion re a donation from the developers of 4 corners to ISLA if their project goes ahead. Should ISLA pursue this? Discussion. Agreed by general consent not to pursue this.
Attendance and involvement by board members was discussed. Masoud to talk to Scott regarding his frequent absences from board meetings. Do we need a policy on directors attendance at meetings?
D&O liability insurance was discussed. The Elder Housing group researched and got D&O at good rates.
Paying land taxes will be a future cost to the ISLA.