Wednesday, April 21st, 2010 @ 7:00 P.M.
In the Green Room of the Hornby Island Community Hall
1. Minutes of the March 17th meeting were approved as circulated by general consent.
2. On Going Business:
a) A Roof Over Our Heads hat fashion show: April 17&18th: Jenny Brown to draft a note in the grapevine thanking Anne Ngan, the organizing committee and the hat makers; a gift of thanks will be presented to Anne at the AGM.
b) Business plan: Drew Stotesbury, who worked on community housing in Whistler, met recently with Michael Berman and Ian Thomson; developmental strategy and structure, including social, political and financial structure were all topics of discussion. What are we expecting of the people we are bringing into ILSA land…what will be the Stakeholder relationships? What are the rules of the game going to be for occupancy? Financing options were explored. We need to draft a Mission Statement with full board input. Butch Leslie has Co-op connections…may be funding available for Co-op housing support. Lopez Island was held up as an example of a successful Community Land Trust. There was further discussion. Lot servicing costs were discussed. Road and bridge costs will be substantial. We may work with the Arts Council to provide housing options for the artist’s community. We need a clearly defined vision and a plan that stipulates that housing needs to be affordable and accessible to the island’s retail clerks, construction workers and artists. Figures were discusses and it was suggested that ISLA’s mission statement should include annual income figures. Using the CMHC guide, it was agreed that we will continue developing a business plan.
c) Electronic newsletter: advertises the upcoming events of the Walkabout and the AGM. Agreed by general consent to revise (per Jenny’s written notes and using no names in the AGM agenda) and distribute via email to membership and in local media..
d) CAST meeting: Kevin McMahon attended as ISLA’s representative. It provided an opportunity to network with other island non-profits.
e) AGM preparations & Walk About: The details of the May 2nd walkabout were discussed and revised. Tina Wai, Ed Hoeppner and Anne Ngan will assist board members in facilitating the AGM break out discussions. The agenda of ISLA’s annual general meeting was stated as follows:
10 am – 12 noon MORNING Plenary
1. Annual General meeting: President’s Report, Treasurer’s report and elections.
2. Financial Plan
3. Organization Plan for use of the land.
4. Presentation of physical plan of ISLA lands.
5. Question/Answer opportunities at the conclusion of each topic presented.
12:30 – 1:30 pm LUNCH (Catered)
1:30pm - 3:30 pm FACILITATED BREAK OUT SESSION
1. ISLA home ownership eligibility
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It was agreed that Jenny Brown will host the afternoon session; and will
organize a summary at day’s end in consultation with board members.
f) CMHC grant: Michael Berman will coordinate the preparation of material for this grant proposal.
3. Correspondence: was reviewed and filed.
a) March 30th email from Tony Law “Affordable Housing Tool Kit”
b) April 1st email from Brian Allaert recommending CVRD approval of dedicated parkland to be considered at the April CVRD board meeting.
c) April 11th email from Q Consult re CHI/ISLA partnership: Michael Berman will liaise with CHI in pursuit of this “environmental partnership” which received approval by general consent.
4. Treasurer’s Report Financial reports were distributed. Net income figure from
the fund raising hat show is pending. The current bank balance is $14,796.62.
5. New Business
a) Fundraising: a manual of Creative Fundraising has been loaned to us by Donna Tuele. Copies will be made and distributed to the board members. Further fundraising discussions will be scheduled for the next board meeting due to time constraints.
b) Administrator’s contract: In an in camera session, it was agreed by general consent that the terms of the current contract with Janet LeBlancq be extended for a further six months, that is through until October 31/10. The administrator agreed to this with the understanding that ISLA will consider the creation of an executive director position to focus on the technical side of physical building.
c) Board members monthly submissions to 1st Edition will continue. Sharon Rogalsky will write the June 1st article, Jenny Brown will write for the summer issue.
d) Next meeting: Final AGM planning meeting: Thursday May 13th at 7 PM.
Adjournment at 9:20 P.M. Several members stayed to discuss organizational
details of the May 2nd WalkAbout.
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Michael McNamara Janet LeBlancq
President Recording Secretary