Absent with regret: Ian Thomson, Jenny Brown, Masoud Zadeh
2. On Going Business:
a) Art Show/dance/doll house raffle kick off. A success on all fronts. $10,000 was raised. There may be slight variation in the net result as late invoices are presented. The Doll House raffle tickets so far have created earnings of approximately $1700. Should we talk to the Co-op about displaying over the fall? Janet will do. Tickets can be sold online. This was agreed by general consent. Kevin will do this. The need to have an ISLA gaming licence will be raised in communications with provincial MLAs.
b) CMHC grant: approved by general consent to submit the grant application.
c) CHI report re proposals for environmental assessment and mapping. It was agreed by general consent to approve Tony Quin’s recommendation to retain the services of Linda Fyfe of Juniper Environmental Services, Courtenay. It was further agreed by general consent that we not issue the contract for one month by which time we hope to have CMHC approval for seed funding which will pay for this environmental assessment. It was noted that board members should be available for a 2 to 3 hour walk about with Linda during this survey. If we elect to proceed with some road work prior to the land survey and biological assessment, this should not pose a problem vis a vis the survey.
d) Sample contract from CVRD for engagement of consultants: It was agreed by general consent that the language in this sample is appropriate; that the contract will be with ISLA and that CHI can be noted as a consulting partner.
e) Web site updating: Kevin McMahon will proceed with a website update. Some graphics will be supplied by Michael McNamara.
4. Committee reports:
a) Design/Build Committee: Wayne Roberts had a rough drawing and proposal for building a road access and parking for entry to 5040 Central Road. Well (dry) will need to be decommissioned. There was explanation by Wayne of the methods to decommission the well and to build these roadways, providing drainage and stability. $15,000 is the rough estimated cost for gravel, tree falling and excavation work and decommissioning the well. Excavator work may be donated. Suggested that we ask Bernhard to do an engineering consultation on this project. Wayne to discuss with Bernhard and inform the board.
b) Fund Raising Committee: Sharon Rogalsky stated that the committee is looking at the feasibility of hosting an early December theatrical event.
c) Miscellaneous Discussions: The Habitat for Humanity protocol re sweat equity was discussed. The idea of developing a system of work credits in the Hornby community’s volunteer world that could be applied to ISLA’s “sweat equity” was explored. It was agreed by general consent that we need to decide upon the residency criteria as soon as possible. The development of a questionnaire application to potential occupants was suggested as we need to know the financial capability of our constituents.
The benefit of informal discussion/polling with potential residents of ISLA’s housing was discussed. The Farmer’s Market is a good venue for these informal discussions. Wayne will draft an ad for the grapevine that solicits participation of potential home owners at 5040 Central Road in an interview process designed to give the board an understanding of the financial capabilities, housing requirements and potential contributions of want to be residents. Wayne will circulate the draft ad for board approval.
5. Correspondence
a) Letter from Jim Saks stated that he will not do further research into charitable status designation for ISLA. Michael Berman gave background explanation. Janet will draft a thank you letter to Jim.
b) Aden Crane’s email re green and “out of the box” ideas for housing was received by email by all. Thank you Aden for your interest
c) HICEEC invitation to participate in board development workshop: We will participate. Janet will send in the response. Dates and number of ISLA board to be determined. Three board members stated they would sign up.
d) Email from Denman Community Land Trust thanking ISLA for support letter was received and filed.
6. Treasurer’s Report: Kevin highlighted. All financials were circulated by email.
Kevin will look into possibilities of investing some of ISLA monies to gain
higher interest.
7. New Business
a) Planning for the October 17th workshop: Main theme will be getting potential residents together to find out their needs and abilities. Green building and labour intensive alternate housing was discussed. Need to schedule an extra meeting to plan the workshop. Sept. 15th is the regular board meeting. September 22nd will be the workshop planning meeting.
b) Naming ISLA’s land at 5040 Central Road: It was agreed that we will think about how to choose a name and/or suggest a name. Suggested so far: Beulah Commons; “5040”.
c) Miscellaneous: Community participation in assisting potential residents with down payments and how would look was briefly discussed.
8. Adjournment at 9 PM by general consent.
Michael McNamara Janet LeBlancq
President Recording Secretary