Present: Michael McNamara, President; Michael Berman, Vice President; Kevin McMahon, Treasurer; Director Masoud Zadeh; Katie Marshall, fundraising volunteer and Janet LeBlancq, Administrator. Absent with regret: Ian Thomson, Wayne Roberts, Jenny Brown, Sharon Rogalsky and Cindy Anderson.
1. Minutes of the October 20th board meeting were approved as circulated by
general consent.
2. On Going Business:
a) Doll house raffle: Rachelle Chinnery won; $3837.50 was raised.
b) Environmental assessment and mapping: The biophysical inventory final report and maps prepared by Juniper Environmental Services were available for review. Will be distributed to the board by email. It was agreed by general consent that the Invoice, detailing expenses of $6939.19 be approved for payment.
c) CMHC grant: next steps discussion. Business plan can’t be done until we define strata organization if that’s what we decide. If we do triplexes and duplexes, we need a strata organization. There will need to be definition of what common land will be the responsibility of ISLA and what will be the responsibility of the Strata Corporation. There was discussion regarding the concept of density being somewhat of a foreign concept on Hornby with reports of people voicing concern about cluster housing such as duplexes and triplexes. Information about business plan development is on the CMHC web site; copies of this will be left in the ISLA slot at the Free Post for all board members.
d) Potential resident’s survey: Janet to collate results of the 21 completed surveys that have been received. The ISLA column in the December First Edition publication requested that everyone please submit their completed surveys.
e) Web site updating: underway. Kevin managing this. Agreed that we broadcast far and wide the web site address of ISLA: www.islacommunitylandtrust.org
3. Committee reports (all listed, some may not have reports)
a) Design/Build Committee: no report
b) Miscellaneous discussion: Brochure is being redesigned. We need to launch a name selection contest to name ISLA’s land at 5040 Central Road. It was agreed that the contest would offer a prize to be decided upon and would run until the 2011 ISLA annual general meeting. Could go on till the AGM. A sign at the entrance of 5040 Central was discussed.
c) Fundraising: Katie Marshall reporting. The wood cutting fund raiser is in doubt. Katie will talk to Wayne Roberts about this The amount of wood available may be the reason. Peter Wardle isn’t certain how the golf tournament will be structured next summer. More on this as it evolves. The Festival wants to do the home and garden tour next summer. They usually skip a year, but funding is an issue for them as it is with all the Arts. Shane Phillips may be available for a music event. Robin Walford may do a film night as an ISLA fund raiser. The May long weekend available dates at the hall are being held by ISLA for a fund raising event. Katie recommends that we need a larger group to assist in structured fund raising efforts. Katie will ask the HUGGS group for help. It was agreed that all board members ask six friends to solicit assistance. A goal is that we have firm fund raising commitments from a dozen people by the end of December. A fund raising thermometer such as that used by the Clinic Committee was discussed. The site for this was uncertain. How long will the Clinic thermometer be in place at the Co-op corner?
d) Residency: Eligibility and Selection Committee: no report
e) Membership Committee: no report
4. Correspondence
a) Aden Crane’s: Composting toilet proposal…under consideration. The group expressed interest. Will discuss this at a future meeting. Janet to inform Aden of our interest in his proposal to construct a composting toilet on ISLA’s housing site at 5040 Central Road.
5. Treasurer’s Report: Kevin McMahon reported that income statements and
balance sheet were emailed to all. Currently the bank balance is $39,131.
6. New Business
a) Re BC Assessment Authority and our request for property tax exemption: the tax assessor has made contact and will talk with Michael.
b) Next board planning meeting will be December 15th. Next regular board
meeting will be either January 19 or 26. At a future meeting we should
decide on how to consult further with potential residents about housing
models.
7. Adjournment: The meeting adjourned at 9 PM by general consent.
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Michael McNamara, President Janet LeBlancq, Recording Secretary