Present: Michael McNamara, President; Kevin McMahon, Treasurer; Jenny Brown, Secretary; Michael Berman, Vice President; Wayne Roberts; Masoud Zadeh and Janet LeBlancq, Administrator.
Absent with regret: Cindy Anderson, Ian Thomson and Sharon Rogalsky.
Bill Rapanos, who has experience in urban planning and community housing projects, addressed the board. He is associated with a housing project in Vancouver. He noted that the Dunbar group does not have charitable status; they may apply for same in the near future. Bill provided the name of Stacey Coriveau who heads up the BC Center for Social Enterprise as a person experienced in charitable status application processes.
1. Minutes of the June 17/10 meeting were approved by general consent.
2. On-Going Business:
a) Meeting with Minister Rich Coleman. Michael noted that Minister Coleman recommended that ISLA partner with a private developer. He provided names of consultants. Genevieve Bucher, BC Housing personnel was interested that ISLA was able to meet with the minister. Letters of thanks will be drafted to Rich Coleman and Lorne Brownsey. Idea expressed that we contact our MLA – could he send an assistant to our fall planning sessions? Co-op housing was discussed and the Tyee.ca web site was recommended for information.
b) CMHC grant: 3rd draft worked by Michael Berman and Janet will be emailed to all board members for input. Target: to be ready for submission in 30 days. Expenditure estimates may need refinement. There was brief discussion regarding the possibility of leveraging on the $20,000 CMHC grant to access loan funding.
c) The administrator reported that the Hornby Island Community Fund grant application has been submitted, requesting $3500.00.
d) Ian Thomson’s second draft of ISLA Update, June 2010: Janet to circulate a draft summer information packet designed for broad distribution. Contents suggested: Thomson’s June Update; revised map based on current thinking re access road route; promotion of Doll House raffle; advertising of the fall planning session to be titled “The Way Forward”. Target for distribution to membership and general population: August.
3. Committee reports:
a) Design/Build Committee: Michael McNamara, Michael Berman and Wayne
Roberts met recently on ISLA’s property to study and discuss road access.
Committee Reports:
a) Cont’d. The Design/Build Committee also met with neighbours Dan and Theresa. Wayne Roberts highlighted the suggested route of the road access on the site map. Possible route of Hydro lines was illustrated. Special considerations to keep the access area screened from the neighbours view will be made. Dan and Theresa will be encouraged to work with ISLA in managing water run off. There will be a bridge or culvert necessary across the seasonal stream. There was discussion. Michael McNamara will draw an updated map showing this revised access road. The committee reported that landforms on the potential driveway suggest there may be rock outcroppings to deal with as part of the road building and that they need to be identified before we actually start building the road so there aren't any costly “gotchas” when the road is going in. There is a lot of garbage that has been dumped over the hill onto ISLA property. We will need a backhoe and dumpster to remove this. The neighbours’ wants and worries were identified. There are trees that must come down to build this first section of the road. Wayne has staked the top of the access road.
b) Fund Raising Committee: Jenny Brown gave a summary of final preparations for the “Home Sweet Home” event this coming week. Doll House raffle is being sponsored by HIES; accounting details have been agreed to with April Lewis. The draw will be at the Christmas Fair. Jenny and Michael will confer on Master of Ceremonies during “Home Sweet Home”. Next summer’s benefit plans underway; musician Shane Phillip has indicated he will play. The Doll House was hand crafted by Graham Herbert, Elaine Savoie (original idea creator), Michael McNamara and Cindy Anderson. Other islanders have made contributions to this project.
4. Correspondence:
a) Letter to Jim Saks provided copies of correspondence and ISLA board deliberations on the topic of Charitable Status. Michael Berman summarized background of this request.
b) Support letters for inclusion with CMHC and Community Fund applications have been received from Co-op, Heron Rock’s Friendship Society, HIRRA, HDCHCS, New Horizon’s, CVRD, Island Trustees, and CHI.
5. Treasurer’s Report:
Kevin reported a bank balance of $18,796.18. The current income
statement has been emailed to all. Fund raising committee recommends
and it was agreed by general consent that ISLA would pay $50 toward
musician travel expenses.
6. New Business:
a) CHI draft request for proposals for environmental assessments was approved by general consent. Tony Quin will coordinate this process.
b) Use of Excavator was discussed. It was noted that a local contractor may be importing a barge load of gravel in September. There was general agreement that access road major excavation work should take place in the fall. Wayne to ask local back hoe operator to assist with boulder removal and dig test holes at the top of the access road site. Wood harvested from tree removal will be decked at the property entrance. There was brief discussion regarding the value and future use of wood. This led to discussion about the suitability of caravans as housing units.
c) Planning session in the fall: Agreed by general consent that ISLA will host a day long session to discuss types of houses, residents selection and waiting lists. Agreed that future residents need to be encouraged to participate. Environmental assessment will be underway or finished and more information means more siting possibilities can be explored. We need to ask ourselves, “Are we starting with the houses or with the people”? We need to be careful about creating unrealistic expectations. Agreed to continue the AGM theme, “The Way Forward” as the focus for this day long public forum. It was agreed that Sunday, October 17th or Sunday, October 24th would be the preferred dates. Janet will inform all re the availability of New Horizons and final date selection can be done.
7. Adjournment at 9:30 PM by general consent.
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Michael McNamara Janet LeBlancq
President Recording Secretary