Absent with Regret: Ian Thomson, Cindy Anderson Guest: Katie Marshall
1. Minutes of the September meeting were approved by general consent.
2. On Going Business:
a) Katie Marshall and Fund Raising: Katie is offering to volunteer in ISLA\s fundraising. She is prepared to be part of a committee undertaking three or four events per year. There is energy and interest on the island. There was discussion. Need local event fundraising that also raises awareness and commitment. Our goal should be $200,000.00. It was suggested that we could create a sign indicator showing the amounts raised. Dance…December 3rd, Katie is willing to organize a dance. Jenny and Sharon will assist. Maureen Tierney has spoken about organizing a summer home tour; the community quilt could be solicited although ISLA was a benefactor in 2009; the wood project at Easter; the golf tournament was discussed; having events over long weekends a good idea; musicians donating time for summer music events and a walkathon were mentioned. Katie is working on creating a fund raising committee, drawing upon members of the community to serve. Jenny and Sharon are willing to be board liaisons with this committee. ISLA’s membership list will be accessed by Katie. Hall bookings were discussed. Katie was thanked for stepping up. Katie was excused; the business meeting resumed at 8 pm.
b) De-briefing the workshop: great meeting. Map displays and Wayne’s presentations were highlights. Not breaking for coffee etc. was a good idea. The constituents seemed fine with helping themselves throughout the proceedings. There was the appropriate amount of food stuffs. Thanks, Sharon for the fresh baked treat round up! The casual feel and significant information imparted by individual board members was well received. Seating in circles and moving people forward to assure equal access was discussed. We need to have a design/build plan starting now, citing what we’re going to build. General discussions and ideas included: monthly potential residents meetings? Development of an application form; photographing various layout on a map for reference and discussion. There was mention of recycled houses (ie) Nikkel brothers
c) Potential residents survey: It was agreed by general consent that the administrator proceed continuing to circulate the survey to potential residents and do the collating and final report to the board. It was noted that this project will be funded by CMHC.
d) Next steps: road building: Costs of excavators/and rental backhoes was discussed. Need to move logs and stumps out of the way for entrance roadway. Berm construction was discussed and agreed to as a consideration for the neighbour.
e) Environmental assessment and mapping: Linda Fyfe will complete her work in November: Total cost estimated to be $4000, with the extra survey work added to the original contract. This is to be funded by CMHC.
f) Riparian Area Report biologist: has been consulted and will do riparian assessment. Bernhard has assisted in this to our advantage due to his knowledge of the land and the process. Will CHI participate in funding where conservation/preservation is the theme of work done? They will be consulted.
3. Correspondence:
a) Letter from Eugene Lyon: encouraging innovation and creativity was read.
A book titled , is on loan from Eugene. Janet to
draft a letter of thanks.
b) Email from CMHC approving $10,000 grant was received.
c) Bernhard’s email regarding containers, caravans and cabins was received.
4. Treasurer’s Report: Kevin stated that the Doll House raffle has raised $3420
to date. Pay pal doesn’t do raffles. Financial report details will be emailed.
There is a bank balance of $39,874.10.
5. New Business
a) Working toward re-zoning: Janet to set up a meeting with Michael McNamara and Tony Law.
b) Future workshops: To get a sense of who likes the ISLA idea, who might get involved, and to discuss various building techniques a winter workshop with local builders will be considered.
c) Administrator’s contract: The administrator’s job description was available for review. It was agreed by general consent that the terms and conditions of the administrator’s contract be renewed for one year.
d) Next board meeting Thurs. November 18. Board planning meetings are scheduled for November 3rd and December 1st. The Doll House draw is November 20th. The selection and eligibility committee will work on residency criteria. Jenny Brown and Michael McNamara will speak at the November 25th Literary Luncheon at New Horizons. Topic: Update on ISLA Affordable Housing Project. Time: 20 minute presentation.
6. Adjournment at 9:15 PM