ISLA Board of Directors

 Minutes of Meeting, February 16, 2011

 

Present: Michael McNamara, President; Michael Berman, Vice President; Kevin McMahon, Secretary – Treasurer; Directors Ian Thomson, Sharon Rogalsky,  Masoud Zadeh, Katie Marshall, Wayne Roberts, and Administrator Janet LeBlancq.: Absent with Regret: Cindy Anderson.

 

1.  Minutes of the January board meeting were approved as circulated by  

     general consent . Kevin McMahon agreed to assume the interim position of

     secretary – treasurer; this appointment was agreed by general consent.

    

2.  On Going Business:

 

a)    Request for expressions of interest re engineering work: it was agreed that the final draft will be to be done at the February 23rd  executive meeting. Alan Fletcher has provided assistance in the wording of this project proposal.

b)    Request for property tax exemption: The BC Assessment Authority have declined to waive ISLA’s property taxes for 5040 Central Road; they suggested we apply again as the project progresses. Once there is a “demonstrable benefit” to the community as measured by the staff and legal department of the Assessment Authority, we should qualify for property tax exemptions.

c)     Rezoning application and housing agreement with Islands Trust. It was agreed that the work on this will commence at next week’s executive meeting. Michael McNamara will contact the riparian biologist who has done preliminary work on the land and will request a cost estimate to do the next stage of the mandatory riparian study.

 

3.  Committee reports (all listed, some may not have reports)

a)    Design/Build Committee: Wayne described a cedar tree that needs to be removed. There was discussion re the carrying capacity of the land, the desired density levels and public input into the process.

b)    Fund Raising Committee. Can there be an ISLA display glass case on the Co-op porch? Janet to contact Phoebe Long, Manager. Katie Marshall reported on her efforts to spear head ISLA’s community fund raising efforts. Ed Hoeppner will do a power point presentation on the works of Gaudi at the hall on April 2nd.  There will be a rummage sale April 9th at the hall with 50% of the proceeds for ISLA; May long weekend an ISLA talent show is scheduled at the hall with an auction of local services in the Round Room. Katie is working to engage island builders to build an 8 X 12 foot caravan and raffle it off. Dianne Cox may host a wine tasting fund raising evening. We will research the regulations re raffling. Noted that we need a builder to manage the project. On Aug. 5th we will participate in music event at the Ball Park.

c)     Residency: Eligibility and Selection Committee: updated survey statistics were available. The Administrator will do an executive summary.

d)    Membership Committee: It was noted that we need more outreach to enlist and re-enlist members. The brochure needs a revamp. There are housing pins available from last year’s supply “Let’s talk about housing”.  A new design for a pin has been suggested.

 

4.  Correspondence:

a)    Cindy Anderson’s email letter of resignation effective after the AGM was received with regret. Thanks was conveyed to Cindy for her contributions.

b)    Feb 10th email from Tony Law re get together of ISLA, Elder Housing and the Hornby Outer Island Housing Society. Received and general support expressed. Michael will attend.

c)     A Support letter for Elder Housing will be written as requested.

d)    Administrator reported that letters of support for ISLA have been received from the Hornby Denman Community Health Care Society, The Hornby Island Residents’ & Ratepayers’ Association, Hornby Island Co-op, Heron Rock Friendship Society, HI Community Economic Enhancement Corporation, the Island Trustees, Fred Hunt and Tony Law, the HI Arts Council and the HI Education Society.

         

5.  Treasurer’s Report:

a)    Financial reports: Currently $28,000 in the bank.

b)    Executive  committee will work on the  2011 – 2012 budget.

  

6.  Administrator’s Report:

a)    Grant funding applications 2011: CVRD Grant In Aid application for $10,000 will be submitted before the end of February. In each of 2009 and 2010 we were granted $6000 from the CVRD GIA program.

b)    Vancouver Foundation: an inquiry re grant funds has been sent.

c)     Financial management policies were reviewed and discussed.

                  

7.  New Business:

a)    Organizational and Business planning: reviewed. Reference: Display charts available.  To be discussed at the executive meeting.

b)    Katie and Sharon will produce the “From the ISLA board” article in the March issue of the First Edition.

c)     ISLA updates on the CHFR were discussed.

d)    Date of next meetings:  February 23rd  Executive Committee, March 2nd  AGM planning session,  March 16th Board meeting

 

8.  Adjournment: at 9:15 P.M. by general consent.

 

___________________________                       _________________________________

Michael McNamara, President                     Janet LeBlancq, Recording Secretary