Present: Michael McNamara, President; Michael Berman, Vice President; Kevin McMahon,
Treasurer; Directors: Ian Thomson, Sharon Rogalsky, Masoud Zadeh, Cindy Anderson,
Wayne Roberts and guest Katie Marshall.
1. Minutes of the December 1st and 15th 2010 board meetings were approved as circulated.
The December 15th minutes were revised to list the directors absent.
2. On Going Business:
a) Request for expressions of interest re engineering work: Alan Fletcher will help design the standard format. The proposed draft be presented to the board for approval. There was discussion regarding the road construction and the need to stabilize the bank. The excavation for the first segment of road access was reported by Wayne Roberts; the costs were approximately $3700, including the trucking of removed materials to the lower reaches of the land. What to do with the “low yield and not to be used” well in the road access was discussed. Janet to ask David Wishart the cost of decommissioning the well. Eban has jack hammers to do levelling needed. $600 is the approximate cost of a day’s jack hammering with two operators. Pit run will need to be applied. An additional $4000 in road building costs was approved by general consent. We will do more research on plantings for bank stabilization.
b) Request for property tax exemption: Janet to pursue exemption by having discussions with the BC Assessment Authority.
c) Rezoning applications: Trust planner Brodie Porter’s emailed outline of the Islands Trust rezoning requirements was circulated to all. Michael summarized the application process. There was discussion. Question is should we aim to gather all documentation and submit everything at once? The trust does not have the ability to enter into a housing agreement; ISLA is required to enter into a housing agreement; the CVRD is able to enter into a housing agreement, but is thought to be reluctant to do so. Tony Law is on a CVRD housing committee so will have access to the most recent developments. Generally agreed that we target the application submission for April 1st and, at the same time request the Hornby Island Local Trust Committee to waive the $5000 filing fee. The public review process was briefly discussed.
3. Committee reports:
a) Fund Raising Committee: Katie Marshall led the discussions. Making wood articles from the wood on the land and auctioning it was discussed. Katie is calling a meeting of ISLA members to discuss fundraising possibilities. The meeting will be at Katie’s home, 7225 Central Road on February 2nd at 3 P.M. Janet to draft the invite to ISLA members and forward to Kevin to email distribution…. The idea of doing living art on the land was explored and it was agreed that this would probably be best scheduled when larger areas of the land at 5040 has been cleared. Another idea was a sign with hand outlines reproduced for a fee. Katie will determine available dates for booking the community hall on the May long weekend for an ISLA fund raiser.
4. Correspondence:
a) Jenny Brown’s letter of resignation was received. A letter will be drafted to thank Jenny for her contribution to ISLA. By unanimous enthusiastic consent, Katie Marshall was
appointed as a director. Janet to review the bylaws regarding the protocol (ie) term of the appointment.
5. Treasurer’s Report:
a) Financial reports: Kevin reported that we have approximately $28,000 in the bank.
b) 2011 – 2012 preliminary budget working paper (email & hard copy) has been circulated.
6. Administrator’s Report:
a) Grant funding applications 2011: A CVRD Grant In Aid and a Hornby Community Fund grant applications will be filed this year.
b) Howard donation $600: thank you letter to be sent to John and Cathie Howard.
c) Eugene Lion’s book: Wayne Roberts and Katie Marshall will read.
d) Financial management policies: draft (email & hard copy) has been circulated for information.
7. New Business
a) Business plan: a draft organizational plan, put together by Michael Berman was distributed and briefly discussed. Will be on the agenda of the Feb 16th meeting.
b) Meeting dates and places: agreed by general consent:
Wed. Feb 2/11 Planning session: Residents eligibility/selection: Green Room
Janet to invite Tina Wai
Wed. Feb 16/11 Board meeting: Organizational Plan: HDCHCS board room.
Wed. Mar 2/11 Planning session for the AGM: Green Room
AGM date: Sunday, June 5th a day session 11 – 4 at New Horizons.
c) ISLA updates on the Radio: Kevin reported that ISLA has been invited to do a monthly update on the Hornby Radio. Details to follow.
8. Adjournment: The meeting adjourned at 9:45 p.m. by general consent.
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Michael McNamara, President Janet LeBlancq, Recording Secretary