ISLA Board of Directors

Minutes of Meeting Thursday, July 21, 2011 @ 7:15 P.M.

In the Preschool Playground

Present: Michael McNamara, President; Michael Berman, Vice President; Wayne Roberts, Treasurer; Sonja Goldsmith, Secretary; Directors Ian Thomson, Sharon Rogalsky, Kati Marshall, Bill Rapanos and Administrator Janet LeBlancq.

Absent: Veronica Graham and Masoud Zadeh.

1. Minutes of the June 16th board meeting were approved as circulated by

general consent.

2. On Going Business:

a) Riparian survey and preliminary discussions with Kayt Chambers and engineer Tim O’Brien: Wayne and Michael McNamara met with Kayt and Tim at 5040 Central Road. Tim is a design architect who facilitated the design Charrette at the 2009 ISLA AGM. Tim has worked with Kayt Chambers and Lynda Fyfe in the Comox Valley. Tim is willing to do site planning pro bono “for a portion of the work”. The site plan was reviewed using the map. Michael McNamara has met with the Trust planner. The 30 metre setback is not a mandatory regulation for 5040 Central Road. To traverse waterways we will be required to consult with DFO. The proposed roadway and hydro line route were discussed.

b) Committee reports: Design & Build: Michael McNamara, Michael Berman, Wayne Roberts and Bill Rapanos will be working on the site plan. Fund Raising: Kati was heartily congratulated for the very successful Gabor Mate presentation on July 16^th. Kati noted that on August 5^th ISLA will host a dance at Joe King Ball Park with the Marimba and another band; there was discussion re whether to have liquor sales or not. There was no decision. Allan Fletcher and John Ross have offered salvage material and cabins to ISLA. It was agreed by general consent that we are not yet in a position to accept these offers of materials/cabin. Residents’ Selection and Eligibility: Focus group will meet in September. Agreed that committee meetings are necessary to accomplish all that needs to be done. September will be the month to begin regular committee meetings. Liaising with the potential residents is also a priority. The critical path was briefly reviewed. We need to prepare a 2012 schedule of fundraising event dates in order to prebook the community hall at the September meeting.

c) Business Plan: Michael Berman reported on progress; all will be asked for

assistance with further development of the plan.

3. Financial Report

a) The 2011/2012 operating budget has been revised and circulated. The land development capital budget is dependant upon the site plan.

b) Contracts and tendering were discussed and the financial policy was reviewed. The draft financial policy will be circulated to all and included in the September agenda for discussion and approval.

4. Miscellaneous

There was discussion. Summary:

5040 Central Road is a complex land site for development given the Creek and the topography.
5040 has water and septic capacity and a central island location.
We do not know of other Crownland available.
ISLA went through an informal assessment of Crownland several years ago and there was not a suitable parcel identified…especially in relation to septic capability.
The board will rely upon information of the biological assessments and the engineering consultation’s reports.

5. Administrator’s Report

a) Community Fund Grant application has been filed by the administrator.

b) Letter of intent to the Vancouver Foundation was sent.

c) Brochure update: Suggested that the pamphlet be printed on green paper.

6. New Business

a) First Edition: Michael McNamara will do the ISLA update for the September First Edition.

b) Date of next board meeting: September 21^st. The plan is for the committees to meet earlier in September and provide reports to the meeting on the 21^st.

7. Adjournment: at 8:50 PM by general consent and sunset.

_______________ __________________

Michael McNamara Janet LeBlancq

President Recording Secretary